Here are ten things that you can do to hold more effective meetings.
1) Avoid meetings. Test the importance of a meeting by asking, "What happens
without it?" If your answer is, "Nothing," then don't call the meeting.
2) Prepare goals. These are the results you want to obtain by the end of the
meeting. Write out your goals before the meetings. They should be so clear,
complete, and specific that someone else could use them to lead your meeting.
Also, make sure they can be achieved with available people, resources, and time.
Specific goals help everyone make efficient toward relevant results.
3) Challenge each goal. Ask, "Is there another way to achieve this?" For example, if
you want to distribute information, you may find it more efficient to phone, FAX,
mail, e-mail, or visit. Realize that a meeting is a team activity. Save tasks that
require a team effort for your meetings.
4) Prepare an agenda. Everyone knows an agenda leads to an effective meeting. Yet,
many people "save time" by neglecting to prepare an agenda. A meeting without an
agenda is like a journey without a map. It is guaranteed to take longer and produce
fewer results. Note, without an agenda, you risk becoming someone else's helper
(see tip #6 below).
5) Inform others. Send the agenda before the meeting. That helps others prepare to
work with you in the meeting. Unprepared participants waste your time by preparing
for the meeting during the meeting.
6) Assume control. If you find yourself in a meeting without an agenda walk out. If
you must stay, prepare an agenda in the meeting. Collect a list of issues, identify
the most important, and work on that. When you finish, if time remains, select the
next most important issue. Note: you can use a meeting without an agenda to
recruit help for your projects.
7) Focus on the issue. Avoid stories, jokes, and unrelated issues. Although
entertaining, these waste time, distract focus, and mislead others. Save the fun for
social occasions where it will be appreciated.
8) Be selective. Invite only those who can contribute to achieving your goals for the
meeting. Crowds of observers and supporters bog down progress in a meeting.
9) Budget time. No one would spend $1000 on a 10˘ pencil, but they often spend
40 employee hours on trivia. Budget time in proportion to the value of the issue. For
example, you could say, "I want a decision on this in 10 minutes. That means we'll
evaluate it for the next 9 minutes, followed by a vote."
10) Use structured activities in your meetings. These process tools keep you in
control while you ensure equitable participation and systematic progress toward
Certified professional facilitator and author Steve Kaye helps groups of people hold
effective meetings. His innovative workshops have informed and inspired people
nationwide. His facilitation produces results that people will support. And his books
show how to hold effective meetings.
Sign up for his free newsletter for more ideas
like this. Call 714-528-1300 or visit www.stevekaye.com">http://www.stevekaye.com for over 100 pages
French president tells Boris Johnson he must present concrete proposals for UK exit
Emmanuel Macron has described the Irish backstop as âindispensableâ to a Brexit deal and urged Boris Johnson to set out his proposed alternatives as soon as possible, as he met the British prime minister in Paris on Thursday.
The fiance of Aras Amiri, a British Council employee imprisoned in Iran on spying charges, has accused the UK government of being âutterly blind to their responsibilityâ to try to secure her release.
Financier created fund in new will two days before suicide
Experts say prying open fund will be difficult for accusers
The will that disgraced financier and sex offender Jeffrey Epstein signed just two days before his jailhouse suicide puts more than $577m in assets into a trust fund that could make it more difficult for his dozens of accusers to collect damages.
Estate lawyers and other experts say prying open the trust and dividing up the financierâs riches is not going to be easy and could take years.
Claim over Simon Cheng, of Hong Kong consulate, often used by Bejing authorities to smear critics
Chinese state media has accused a worker at the British consulate in Hong Kong was detained in mainland China for visiting prostitutes â an accusation often used by the authorities to smear the reputation of government critics.
Simon Cheng, 28, a trade and investment officer for Scottish Development International, travelled to Shenzhen, a city that borders Hong Kong, on 8 August. He sent messages to his girlfriend as he was about to cross back over the border at about 10pm and has not been heard from since.
âIt would not have happened to a white kid,â Angela Washington said after staff used a marker pen on Juelz Triceâs banned haircut
Juelz Trice came home from school earlier this year with permanent marker ink scribbled on his scalp, but it was not a prank played by one of his fellow seventh-graders. It was a punishment enacted by some of the staff.
The boyâs parents filed a federal civil rights lawsuit this week and have told the Guardian they believe the act, a hapless attempt to hide a âfadeâ haircut with a design that violated the school districtâs dress code, was rooted in racism and left him humiliated.
Brazilian president claims green groups behind blazes, which have increased 84% over same period last year
The Brazilian president, Jair Bolsonaro, has accused environmental groups of setting fires in the Amazon as he tries to deflect growing international criticism of his failure to protect the worldâs biggest rainforest.
A surge of fires in several Amazonian states this month followed reports that farmers were feeling emboldened to clear land for crop fields and cattle ranches because the new Brazilian government was keen to open up the region to economic activity.
Richard Braine accused of stoking tensions after also saying there are no âmoderate Muslimsâ
Richard Braine, the new Ukip leader, has been accused of whipping up religious tensions and anti-Muslim prejudice after leaked emails showed he argued that people should no more want Muslims to settle in their country than Nazis.
Braine, who won the leadership after a campaign in which he expressed anti-Islam views, also suggested that non-Muslims needed to help Muslims to âcast out their demonâ and argued there was no such thing as âmoderate Muslimsâ.
Democratic presidential hopefulâs 10-year plan warns of devastating economic consequences if crisis is not addressed
Bernie Sanders has laid out an ambitious 10-year, $16.3tn national mobilization to avert climate catastrophe, warning that the US risks losing $34.5tn in economic productivity by the end of the century if it does not respond with the urgency the threat demands.
The Vermont senator has long spoken of the climate crisis as a existential danger to the US and the world, and he has previously endorsed a Green New Deal, which he put forward with the New York congresswoman Alexandria Ocasio-Cortez.
Exclusive: accidental release of intelligence officerâs name in Annastacia Palaszczukâs diaries blamed on âadministrative errorâ
The Queensland premierâs office has mistakenly published the name of a secret intelligence operative in an extraordinary national security breach potentially punishable by up to 10 yearsâ imprisonment.
The name of the Australian Security Intelligence Organisation (Asio) officer was accidentally published during the routine public release of Annastacia Palaszczukâs diaries, a practice designed to boost government transparency.
From power cuts to infrastructure failure, the impact of climate change on US cities will be huge â but many are already innovating to adapt
Between record heat and rain, this summerâs weather patterns have indicated, once again, that the climate is changing.
US cities, where more than 80% of the nationâs population lives, are disproportionately hit by these changes, not only because of their huge populations but because of their existing â often inadequate â infrastructure.
In the Netherlands, where there are more bikes than people, serious money is being spent encouraging even more people to get on their bikes
In a nation with more bikes than people, finding a space to park can be a problem. The Dutch city of Utrecht is unveiling an answer at its railway station on Monday morning: the worldâs largest multistorey parking area for bicycles.
The concrete-and-glass structure holds three floors of gleaming double-decker racks with space for 12,500 bikes, from cargo bikes that hold a family to public transport bikes for rent.
To protect itself from destructive flooding, the city has built a park designed to store and recycle rainwater
In Alicante it never rains but it pours. The city in southeast Spain goes without rain for months on end, but when it comes itâs torrential, bringing destructive and sometimes fatal flooding.
Or at least, it used to. In San Juan, a low-lying area of the city, authorities have built a new park with a twist. Called La Marjal, it serves as a typical recreation area and a nature reserve â but its primary purpose is to store, and then recycle, rainwater.
With It Chapter Two out next month, plus the news that an adaptation of The Girl Who Loved Tom Gordon is back on track, we count down the finest big-screen versions of Kingâs terrifying tales
Cujo arguably has more thrills. Apt Pupil certainly has more chills. But with his sole directorial effort, Stephen King â that great chronicler of retro Americana â somehow made the perfect drive-in movie: a silly, slapdash nightmare of murderous vehicles and appliances attacking hysterical patrons (including a bewildered Emilio Estevez) at a truck stop.
Paul Bussetti, 47, says burning of cardboard tower was not meant to be about victims
The burning of a model of Grenfell Tower on a bonfire was a joke about a group of friends, not about the 72 people who lost their lives in the blaze, according to the man who filmed the footage.
Speaking at Westminster magistrates court, Paul Bussetti claimed the video â shot at an annual party held by a friend â was considered âfunnyâ by those involved. He said it was not intended to be about the victims of the 2017 fire.
Bussetti, 47, is on trial accused of sending a âgrossly offensiveâ video on WhatsApp and causing footage of a âmenacing characterâ to be uploaded on YouTube.
On Thursday, while giving evidence, the married father of two told the court it was âcertainly not the caseâ that the figures in the cardboard model, which had âGrenfell Towerâ written on it, were meant to be those who died in the fire.
Demonstrators say they will persist until military-backed government is replaced by civilian democracy
Six months after a wave of protests began in Algeria, people are still demonstrating and the military-backed government appears determined to keep its grip on power.
The demonstrations have gained a familiar rhythm since tens of thousands of Algerians first took to the streets on 22 February. Thousands of students turn out on Tuesdays and there are larger protests each Friday.
Donald Trump has had several press secretaries since taking office in 2017.
His first, Sean Spicer that he will be a competitor on the next season of ABCâs Dancing with the Stars. Spicer was followed Anthony Scaramucci, whose latest feud with the president has lasted longer than his employment as White House press secretary.
Three former top White House communications officials are now at Fox.
-- Hope Hicks, Fox Corp EVP and chief comms officer
-- Raj Shah, Fox Corp SVP
-- Sarah Sanders, Fox News contributor
Senate Majority Leader Mitch McConnell is imploring Democrats not to eliminate the filibuster â a procedural rule that allows the minority party to stall or block the chamber from voting on legislation or a nominee.
âIf future Democrats shortsightedly decide to reduce the Senate to majority rule, weâll have lost a key safeguard of American government,â the Kentucky Republican writes in an op-ed published in the New York Times. âAnd â stop me if youâve heard this one â theyâd regret it a lot sooner than they think.â
HOLY MOLY. Mitch McConnell just wrote an NYT op-ed urging Dems to keep the filibuster, and threatening them if they scrap it. This is how you know it's a *really* good idea to scrap it - Mitch is scared. https://t.co/D4brQJsFqX
There have been more than 72,000 fire outbreaks in Brazil so far this year, up 84% on the same period in 2018, according to the countryâs National Institute for Space Research. More than half were in the Amazon. It followed reports that farmers were feeling emboldened to clear land for crop fields and cattle ranches because the new Brazilian government was keen to open up the region to economic activity. The Brazilian president, Jair Bolsonaro, instead accused environmental groups of starting fires
We members of the G7âs Gender Equality Advisory Council are urging countries to ditch archaic and discriminatory laws and promote empowerment
The sheer tenacity of women raising their voices and organising for fundamental change has been, and will continue to be, the driving force for achieving womenâs rights and a gender-equal world. Yet we cannot ignore the fundamental role that governments can play in either promoting or thwarting change.
That is why the four of us accepted French president Emmanuel Macronâs invitation to join 32 colleagues to form a G7 Gender Equality Advisory Council. On Sunday, we will present the culmination of our work; a package of recommended laws focused on ending gender-based violence; ensuring inclusive, equitable, and quality health and education; promoting the economic empowerment of women; and combating discrimination, ensuring full gender equality in policies and public life. In each area we point to laws from around the world that illustrate the type of action countries should take.
Nigeria marks three years without a wild polio case, meaning Africa could be declared free of the disease in 2020
Africa is on the verge of being declared polio free, after three years without any recorded cases of the disease, according to the World Health Organization (WHO).
Nigeria marked three years without a wild polio case onWednesday, a âmajor milestoneâ. If no more incidences emerge in the next few months, Africa could officially be declared polio free in 2020. The last case was recorded in Borno state in August 2016.
Corruption watchdog accused of promoting âtoxicâ workplace culture that silenced critical voices
Anti-corruption watchdog Transparency International has been accused of promoting a âtoxicâ internal environment of bullying and harassment, making it the latest high-profile charity to come under fire over its workplace culture.
Seven current and former staff members said the organisation had âfailed in its duty of careâ to staff. They accused managing director Patricia Moreira of promoting a culture that enabled âbullyingâ, silenced critical voices, and used âgagging ordersâ â confidentiality clauses in termination agreements. Leaked internal emails and documents including a staff survey corroborate their accounts.
Bombing believed to be linked to Timothy Mtamboâs role at forefront of mass protests over alleged rigging of elections
The home of a leading human rights activist in Malawi has been petrol bombed in what is believed to be a targeted move to stop mass demonstrations planned for next week.
Three bombs were thrown at the car and home of Timothy Mtambo, the chairman of Malawiâs Human Rights Defenders Coalition (HRDC), and the executive director of the Centre for Human Rights and Rehabilitation (CHRC).
Climate emergency and population growth blamed for deteriorating water quality, with âcocktail of chemicalsâ changing as countries become richer
The planet is facing a mounting and âinvisibleâ water pollution crisis, according to a hard-hitting World Bank report, which claims the issue is responsible for a one-third reduction in potential economic growth in the most heavily affected areas.
The study, which assembled the worldâs largest database of water pollution, assesses how a combination of bacteria, sewage, chemicals and plastics suck oxygen from water supplies and transform water into poison for people and ecosystems.
President outdoes himself in new press conference as he attacks the Danish prime minister, Jewish Democrats and the press
Donald Trump started off precisely on-message.
Strolling to the end of a White House driveway on Wednesday ahead of his departure for a veterans event in Kentucky, the president began speaking while still walking toward a crowd of waiting reporters. âSo the economy is doing very, very well,â he said.
Family of New York man insists âweâre not finishedâ after dismissal of Daniel Pantaleo, who put Garner in a banned chokehold
One thousand, eight hundred and sixty days after Eric Garner was killed on the streets of Staten Island, New York, his family finally received a sliver of justice.
On Monday, the New York police department (NYPD) commissioner, James OâNeill, announced the NYPD would fire Daniel Pantaleo, who, on that hot summerâs day in July 2014, placed the unarmed 43-year-old in a banned chokehold that contributed to Garnerâs death.
By cancelling his state visit to Denmark, the US president has again showed his thin skin
Donald Trumpâs abrupt decision to cancel his state visit to Denmark after it rejected his unsolicited offer to buy Greenland at a knockdown price took most people by surprise, not least his own ambassador.
âDenmark is ready âŚ Partner, ally, friendâ, tweeted Carla Sands, the neophyte US envoy to Copenhagen who was previously an actor and chiropractor. Hours later, it was off.
President could call snap election, seek new coalition or install caretaker government
âThis government ends here,â said Giuseppe Conte, as he announced his resignation as Italyâs prime minister on Tuesday. After almost two weeks of twists and turns, what happens next is far from clear.
The president, Sergio Mattarella, is now calling the shots in a crisis triggered when Matteo Salvini pulled the plug on the Leagueâs tenuous relationship with the Five Star Movement (M5S) in an attempt to capitalise on his popularity and become PM.
The US president said his life would be easier if he had not mounted a trade war with China but went on to say âI am the chosen oneâ to take on Beijing. Donald Trump said the US would probably make a deal with China
Large demonstrations and violent protests have taken place across the Indonesian provinces of Papua and West Papua. On Wednesday, Jakarta said it was sending a further 1,000 security personnel to tackle the unrest, sparked by the arrest of Papuan students in the Indonesian city of Surabaya. Indonesiaâs communications ministry cut the internet to its most eastern province on Wednesday âuntil the atmosphere of Papua returns to being conducive and normalâ. Jakarta has battled an independence insurgency in the region since it was incorporated into Indonesia in 1969 after a widely discredited UN-sponsored ballot
The US president has renewed his attack on four Democratic congresswomen who have been critical of Israel, and reiterated a longstanding antisemitic trope implying that American Jews had divided loyalty to America and to Israel. Over almost 24 hours he has repeatedly described Jewish Americans who vote for Democrats as showing 'either a total lack of knowledge or great disloyalty'
The US president has said his administration is looking at ending the right of citizenship for US-born children of non-citizens and people who entered the country illegally. 'We're looking at that very seriously, birthright citizenship, where you have a baby on our land, you walk over the border, have a baby â congratulations, the baby is now a US citizen ... It's frankly ridiculous,' Donald Trump told reporters
The Brazilian president has said NGOs could be burning down the Amazon rainforest to embarrass his government after he cut their funding. Bolsonaro had no evidence but said 'everything indicates' that NGOs are going to the Amazon to set fire to the forest
The Danish prime minister, Mette Frederiksen, says she is 'disappointed and surprised' by the US president's decision to cancel his state visit after she dismissed suggestions of selling Greenland as 'absurd'. Here's a look back at what drew the US president to want to make the âlarge real estate dealâ and the strong reaction to his suggestion
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