Here are ten things that you can do to hold more effective meetings.
1) Avoid meetings. Test the importance of a meeting by asking, "What happens
without it?" If your answer is, "Nothing," then don't call the meeting.
2) Prepare goals. These are the results you want to obtain by the end of the
meeting. Write out your goals before the meetings. They should be so clear,
complete, and specific that someone else could use them to lead your meeting.
Also, make sure they can be achieved with available people, resources, and time.
Specific goals help everyone make efficient toward relevant results.
3) Challenge each goal. Ask, "Is there another way to achieve this?" For example, if
you want to distribute information, you may find it more efficient to phone, FAX,
mail, e-mail, or visit. Realize that a meeting is a team activity. Save tasks that
require a team effort for your meetings.
4) Prepare an agenda. Everyone knows an agenda leads to an effective meeting. Yet,
many people "save time" by neglecting to prepare an agenda. A meeting without an
agenda is like a journey without a map. It is guaranteed to take longer and produce
fewer results. Note, without an agenda, you risk becoming someone else's helper
(see tip #6 below).
5) Inform others. Send the agenda before the meeting. That helps others prepare to
work with you in the meeting. Unprepared participants waste your time by preparing
for the meeting during the meeting.
6) Assume control. If you find yourself in a meeting without an agenda walk out. If
you must stay, prepare an agenda in the meeting. Collect a list of issues, identify
the most important, and work on that. When you finish, if time remains, select the
next most important issue. Note: you can use a meeting without an agenda to
recruit help for your projects.
7) Focus on the issue. Avoid stories, jokes, and unrelated issues. Although
entertaining, these waste time, distract focus, and mislead others. Save the fun for
social occasions where it will be appreciated.
8) Be selective. Invite only those who can contribute to achieving your goals for the
meeting. Crowds of observers and supporters bog down progress in a meeting.
9) Budget time. No one would spend $1000 on a 10Ę pencil, but they often spend
40 employee hours on trivia. Budget time in proportion to the value of the issue. For
example, you could say, "I want a decision on this in 10 minutes. That means we'll
evaluate it for the next 9 minutes, followed by a vote."
10) Use structured activities in your meetings. These process tools keep you in
control while you ensure equitable participation and systematic progress toward
Certified professional facilitator and author Steve Kaye helps groups of people hold
effective meetings. His innovative workshops have informed and inspired people
nationwide. His facilitation produces results that people will support. And his books
show how to hold effective meetings.
Sign up for his free newsletter for more ideas
like this. Call 714-528-1300 or visit www.stevekaye.com">http://www.stevekaye.com for over 100 pages
Chinas foreign minister is dismissing claims that the country is exploiting the coronavirus outbreak to expand its footprint in the South China Sea, labeling such accusations as sheer nonsense, Reuters reports.
State Councilor and Foreign Minister Wang Yi told reporters at a news conference on Sunday that China was cooperating closely on anti-virus efforts with Southeast Asian countries, several of whom have overlapping territorial claims with China in the strategically vital waterway.
While China has long been stepping up its presence in the region, Wang said other countries, implying the United States and its allies, have been creating instability with military flights and sea patrols.
Their ill-intentioned and despicable moves are meant to sow discord between China and (Southeast Asian countries) and undermine the hard-won stability in the region, Wang said.
Sydney‚Äôs Vivid festival was due to light up the city on Friday but instead the city is dark and silent bar a few night-joggers ploughing the streets. There‚Äôs a stir at Joan Sutherland theatre though, guitars leaning on amps ready for post-punk band Low Life‚Äôs concert ‚Äď the first contemporary music act to be presented as part of the opera house‚Äôs digital season.
The Brazilian president, Jair Bolsonaro, was branded a ‚Äúkiller‚ÄĚ by his opponents as he popped out for a Saturday night hot dog on the day a further 965 of his citizens were reported to have died from Covid-19.
Bolsonaro, a rightwing populist who basks in comparisons to Donald Trump, has repeatedly flouted health ministry physical distancing guidelines ‚Äď and continued to do so this weekend, even as Brazil‚Äôs coronavirus death toll rose to over 22,000.
The predecessor of Sweden‚Äôs state epidemiologist has broken her silence on the country‚Äôs controversial coronavirus strategy, saying she now believes the authorities should have put in place tougher restrictions in the early stages of the pandemic to bring the virus under control.
Annika Linde, who oversaw Sweden‚Äôs response to swine flu and Sars as state epidemiologist from 2005 to 2013, had until now expressed support for her country‚Äôs approach under her successor, Anders Tegnell.
But she has now become the first member of the public health establishment to break ranks, saying she has changed her mind as a result of Sweden‚Äôs relatively high death toll compared with that of its neighbours, Denmark, Norway, and Finland.
‚ÄúI think that we needed more time for preparedness. If we had shut down very early ... we would have been able, during that time, to make sure that we had what was necessary to protect the vulnerable,‚ÄĚ Linde told the Observer.
Leader says she can feel ‚Äėquite a decent shake here‚Äô as the 5.8 quake strikes during a live interview
New Zealand‚Äôs prime minister, Jacinda Ardern, has developed a reputation for keeping her cool in the face of a crisis. But an earthquake first thing on Monday morning as she was interviewed live on television seemed like an unusually trying way to start a week.
‚ÄúWe‚Äôre just having a bit of an earthquake here,‚ÄĚ Ardern told Ryan Bridge, a host for Newshub‚Äôs AM Show, live on air. Casting her eyes to the ceiling of the room she was standing in at New Zealand‚Äôs parliament in Wellington, she remained in place as the television camera jolted.
China says it will rush through anti-sedition law as police fire teargas at protesters
Beijing has vowed to force controversial national security laws on Hong Kong ‚Äúwithout the slightest delay‚ÄĚ as police in the semi-autonomous territory fired teargas at protesters demonstrating against the unprecedented decision.
Speaking in Beijing, China‚Äôs foreign minister, Wang Yi, said enacting the proposed anti-sedition law to stop anti-government protests that have persisted for the past year had become a ‚Äúpressing obligation‚ÄĚ.
Foreign minister accuses Washington of damaging relationship with Beijing
The prospects of a trade war between China and the western economies ratcheted up on Sunday as Beijing accused the US of pushing relations towards a ‚Äúnew cold war‚ÄĚ.
‚ÄúChina has no intention to change, still less replace the United States,‚ÄĚ China‚Äôs foreign minister, Wang Yi, said on Sunday in the latest escalation in tensions between the world‚Äôs two largest economies. ‚ÄúIt‚Äôs time for the United States to give up its wishful thinking of changing China and stopping 1.4 billion people in their historic march toward modernisation.‚ÄĚ
Judge Robert Hinkle says current law is unconstitutional but his ruling is likely to face Republican challenge in key battleground state
A law in Florida requiring felons to pay legal fees as part of their sentences before regaining the vote is unconstitutional for those unable to pay, or unable to find out how much they owe, a federal judge has ruled.
Israeli PM could face more than a decade in prison if convicted in three separate cases
Defiantly railing against attempts to ‚Äúoverthrow‚ÄĚ him before donning a face mask to enter court, Benjamin Netanyahu sat for the first day of his high-profile corruption trial, which threatens to put Israel‚Äôs longest-serving leader behind bars and open deep divisions within the country.
Speaking in the corridors of the courthouse ahead of the hearing, Netanyahu decried police and prosecutors he accused of attempting to topple him. ‚ÄúWhen there is a strong rightwing leader like me, everything is permitted to bring him down,‚ÄĚ he said, flanked by loyal ministers. ‚ÄúThis is an attempt to overthrow us.‚ÄĚ
Streaming service must convince podcast listeners to switch from their favourite app
Joe Rogan, the comedian, MMA commentator and podcaster, may seem an unlikely prospect for becoming the world‚Äôs highest paid broadcaster. But after signing an exclusive deal with Spotify, that is what he may have become, marking a new era for podcasting in the process.
To much of the world, Rogan‚Äôs name is most associated with the periodic furores that erupt from the marathon interviews around which his podcast is structured.
Bushfires and Covid-19 highlight connection between human health and natural world, states letter by almost 200 doctors and scientists
Leading health professionals, including a Nobel laureate and a former Australian of the Year, say the government must put human health ‚Äúfront and centre‚ÄĚ in a new generation of environment laws in the aftermath of the Covid-19 and bushfire crises.
The Nobel prize-winning immunologist Peter Doherty and the epidemiologist and former Australian of the Year Fiona Stanley are among 180 professionals who have warned the government that Australia‚Äôs ‚Äúfailing‚ÄĚ environmental laws will fuel further public health crises.
Val Demings, a Democratic representative from Florida among contenders to be Joe Biden‚Äôs presidential running mate, has castigated Donald Trump for having the ‚Äúgall and nerve‚ÄĚ to use a gaffe by Biden as a weapon on the campaign trail.
The Senakw development aims to ease the city‚Äôs chronic housing crisis ‚Äď and to challenge the mindset that indigeneity and urbanity are incompatible
The scrubby, vacant patch beneath the Burrard Street Bridge in Vancouver looks at first glance like a typical example of the type of derelict nook common to all cities: 11.7 acres of former railway lands, over which tens of thousands of people drive every day.
This is not any old swath of underused space, however. It‚Äôs one of Canada‚Äôs smallest First Nations reserves, where dozens of Squamish families once lived. The village was destroyed by provincial authorities more than a century ago.
Amazon have arrived in force in rapidly expanding Hyderabad, with designs on the currently almost non-existent Indian e-commence market
The futuristic lobby of the new Amazon building in Hyderabad feels as though it should have a permanent orchestra blasting out Also Sprach Zarathustra. The scale is intended to awe. A large slogan on a wall suggests the company is ‚ÄúDelivering smiles‚ÄĚ. The only sound that rises above the hush is a synthesised beep, coming from a giant screen playing a video of the campus at various stages of its construction.
Built on nine acres in this Indian city‚Äôs financial district, it is Amazon‚Äôs single largest building globally and the only Amazon-owned campus outside the US. It can house over 15,000 employees, but its size is its main architectural feature: it resembles the same cube of glass steel and chrome seen in corporate offices across Hyderabad, though a flash of magenta reflected in one of the top floor windows, from a billowing sari across the road, is a nice Indian touch.
Minibuses that run on Friday evenings and Saturdays buck state‚Äôs religious restrictions
Tel Aviv is one of Israel‚Äôs most dynamic cities, but the latest local craze could appear fairly humdrum to outsiders ‚Äď a bus service that runs at weekends.
Packed 19-seat minibuses fill up fast with passengers, who excitedly gossip about the new routes. People patiently queue at bus stops, knowing they might have to wait for two or three buses to pass before there is a space. Still, they are upbeat. ‚ÄúIt‚Äôs a pleasure,‚ÄĚ said Ben Uzan, a 30-year-old electronic engineer. ‚ÄúIt‚Äôs a blessed initiative.‚ÄĚ
The Garbage Cafe in Ambikapur, India, is helping to tackle the country‚Äôs plastic waste problem ‚Äď and their novel idea is catching on
On bad days, when his employer made some excuse for not paying him his paltry daily wage, Ram Yadav‚Äôs main meal used to be dry chapatis, with salt and raw onion for flavour. Sometimes he just went hungry. For a ragpicker like him, one of the thousands of Indians who make a living bringing in plastic waste for recycling, eating in a cafe or restaurant was the stuff of fairytales.
But last week, Yadav was sitting at a table at the Garbage Cafe in Ambikapur, in the state of Chhattisgarh, over a piping hot meal of dal, aloo gobi, poppadoms and rice. He earned the food in exchange for bringing in 1kg of plastic waste. ‚ÄúThe hot meal I get here lasts me all day. And it feels good to sit at a table like everyone else,‚ÄĚ he said.
There has never been a better time than lockdown to fix things around the house. The Repair Shop‚Äôs Jay Blades and other experts offer tips on how to do it yourself
The lockdown is a good opportunity to learn to repair some commonly broken items. Not only do many of us have more time on our hands than usual, but shops are closed so we can‚Äôt easily replace items, and many expert restorers are shut, too. Prolonged proximity to your belongings, and a keener eye on your finances, may have given you a newfound appreciation for your stuff and the planet‚Äôs resources. These days you can find a wealth of fix-it tutorials online, but here‚Äôs where to start.
Ayaz Hussain becomes sixth person charged with the murder of law student killed in drive-by shooting
A sixth person has been charged with the murder of a 19-year-old law student who was killed in a drive-by shooting.
Four men and a woman have already been charged with the murder of Aya Hachem, who was gunned down as she walked to a supermarket near her home in Blackburn on Sunday 17 May, and the attempted murder of Pashar Khan, who police believe was their intended target.
Tweet showed 12 male political leaders after Ghani promised women would be involved in high-level decision-making
People in Afghanistan protested on social media that no women were present at a high-level government meeting, despite assurances from the president that they would be involved in important decision-making roles.
The outcry followed a tweeted photo of a meeting of 12 political leaders at the presidential palace ‚Äď all of them men.
In San Luis Potos√≠, cases of Covid-19 are rising, but not everyone is taking lockdown seriously. Photographer Mauricio Palos looks at how the outbreak has affected his home town
In San Luis Potos√≠, a city in central Mexico, some people believe the coronavirus is an invention by the government. They are sharing memes, videos and recordings with misinformation, in which people tell you that in the hospitals they drain the fluid from your knees and planes spray the city with the virus at night.
Millions of people in the Philippine capital, Manila, have spent more than two months under lockdown. The densely populated city, once notorious for its heaving traffic, has been transformed into a ghost town. Residents who do not perform essential work have been asked to stay at home and are barred from leaving their neighbourhoods. Rights groups have warned over the brutal manner in which the restrictions have been enforced. In one instance, curfew violators were put in dog cages, while others have been forced to sit in the midday sun as punishment. President Rodrigo Duterte has told police they can shoot anyone deemed to be causing trouble during the lockdown.
Last week, the government announced an extension of the lockdown until 31 May, making it one of the strictest and longest quarantines in the world.
Locals, NGOs and politicians express fears for world‚Äôs most vulnerable as charity announces withdrawal from 18 countries due to financial impact of Covid-19
Oxfam International‚Äôs announcement that it will close operations in countries including Afghanistan and Haiti has prompted fears that regions are being abandoned just as the coronavirus pandemic makes them more vulnerable.
Oxfam said the impact of Covid-19 on its finances had forced it to fast-track a global restructuring programme, which entails the closure of 18 country offices.
In 1981, a virus that had jumped the species barrier some decades earlier to infect humans began to wreak havoc among the gay community in San Francisco and New York. A taskforce was set up to study the cause of this disease, and it took a few years to identify HIV as the definitive cause of Aids and its genome to be sequenced, and nearly 15 years before a cocktail of drugs meant that having an HIV infection was no longer a certain death sentence.
Forty years later, the cause of the Covid-19 outbreak in Wuhan was identified as a new coronavirus Sars-CoV-2, and its sequence determined in a matter of weeks. That, in turn, paved the way for a sensitive test for infection and, now, antibody tests for people who may have had the disease. That we know so much in such record time is due to sustained international investment in science.
Covid-19 is nature‚Äôs way of making bad situations worse. From the moment it turned the world upside down, you could have predicted that the Chinese Communist party would have arrested whistleblowers and covered up the threat to humanity. It‚Äôs what it does best, after all.
You would not have needed mystical powers to divine that Viktor Orb√°n would have used a pandemic as an excuse to turn Hungary into the European Union‚Äôs first dictatorship. Nor did it take a modern Nostradamus to foresee that, if you put men who care nothing for competence, complexity, or the difference between truth and falsehood in power, you will live to regret it. Or in the case of tens of thousands who trusted Donald Trump and Boris Johnson, die needless deaths.
The former president, the most popular politician in America with a huge social media following, can bolster the Democratic nominee with key groups and drive voter registration
Former president Barack Obama has dipped his toes into the 2020 presidential campaign recently and is positioned to do more in the coming months as Joe Biden‚Äôs effort to defeat Donald Trump gathers steam.
Interviews with about a dozen Democratic strategists, officials and people close to Obama indicated members of the party want the popular former president to use his powerful online presence and focus on rallying key Democrat constituencies that are critical to a Biden victory.
The new opposition leader must win back centrist voters, just four months out from the election
It was never a foregone conclusion, but with three poll results in the last three weeks putting National‚Äôs support at around 30%, the chances of Bridges remaining as leader were increasingly slim. By 1pm on 22 May, the parliamentary National party had sealed his, and deputy Paula Bennett‚Äôs, fate.
The new leader, Todd Muller, now faces the unenviable task of clawing back the centre right voters who appear, for now, to have deserted National in droves.
Jair Bolsonaro swore 34 times during a two-hour cabinet meeting some think could help bring his four-year term to a premature end. Brazilians are horrified by their president's lack of focus on Covid-19, which has killed more than 21,000 people
Hong Kong police used teargas, pepper spray and water cannon on crowds as thousands rallied against Beijing‚Äôs declaration that it intends to impose national security laws on the semi-autonomous region ‚Äď a highly criticised move because of the 'one country, two systems' rule.
At least 120 people were arrested, according to police, in one of the biggest gatherings in the country since the beginning of the coronavirus pandemic as the proposed law, banning subversion, separatism, and acts of foreign interference on Hong Kong, is to be approved next week at China‚Äôs National People‚Äôs Congress
Muhammad Zubair, one of two people who survived a plane crash in Pakistan, has described his escape from the burning aircraft after a second failed attempt to land in Karachi on the eve of the Muslim festival of Eid. The Pakistan International Airlines Airbus A320 with 99 passengers and eight crew members onboard crashed into a crowded residential district on Friday afternoon
Kayleigh McEnany appeared to accidentally reveal Donald Trump's private bank details while displaying evidence of the president's $100,000 donation to efforts to rein in the coronavirus. McEnany announced Trump would donate his quarterly pay cheque, and when she held up the cheque for White House reporters, Trump‚Äôs banking details were not obscured
Donald Trump has demanded that states reopen churches, synagogues and mosques for in-person services, threatening to 'override' governors who refuse. The president said he was identifying houses of worship as 'essential services' and suggested he was correcting the 'injustice' that liquor stores and abortion clinics had reopened in some states while places of worship had not
A rare white grizzly bear has been spotted in Canada's Rocky Mountains. According to experts, the colouring is the result of a recessive gene in the cub ‚Äď not albinism. Local wildlife officials have known about the white grizzly since 2017, but Cara Clarkson‚Äôs mobile phone video of the bear, which went viral, marks the first time the public has caught a glimpse of the predator
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