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10 E-mail Organization Tips
Who doesn't have issues with organizing their inbox!? I receive close to 600 e-mail each day due to the variety of activities and contacts I have online. Some I am truly interested in their content - most I am not. A big part of keeping your inbox and your e-mail organized is discipline. Yep, good ole' fashioned discipline! You need to make a consistent practice of checking your e-mail and accomplishing several tasks to keep ahead of the increased traffic of bits and bytes finding their way to your inbox. What are we to do? Let's get organized! 1. Put your DELETE button to work! If you do not recognize the sender, look at the SUBJECT: field. Are there funny characters, alpha-numeric gibberish or it just doesn't make sense? Delete! Don't fall for tricky SUBJECT: fields that say any number of enticing comments only someone you know would say: "You left your umbrella...", "They said it's free!", "Hey how is it going?", "You blocked my IM", "Meeting is Rescheduled", or the one almost everyone wants to open "About Your Tax Refund". None of these are from friends or folks you know or even companies you are doing business with. They are from spammers - the worst kind too - the ones who underestimate your intelligence by thinking these e-mail will be something you would take seriously. If you don't know the sender and the SUBJECT: field looks off, send them on their way to the trash! 2. Once you go through all your new e-mail and follow step #1 above, you are now ready to determine what to do with the e-mails that are left. Do you have several e-mail from the same party? Do you have e-mail from folks who e-mail you quite regularly? Do you have some e-mail that is personal business and others that are more serious and therefore, you probably need to keep a copy on hand? This is where filters come in. Filters are your friends! Filters, or Rules as they are called in Outlook, are what allow you to organize your e-mail on the download. Yes, as you download your e-mail it can go into e-mail folders setup for specific topics or contacts! You can have a "Mom" filter that sends all e-mail from dear old Mom right into your Mom folder. Set up filters to have e-mail from some of your hobby sites, go directly into their own folder. Your best friend can have his or her own folder. Another example is to have information from your financial institutions automatically end up in a folder specifically divided into further folders - Annuity, CDs, Stock, Bonds. The sky is the limit! A side benefit of filters is that if you organize your e-mail to go into their own folders on download - your inbox has less e-mail that you requested or were expecting leaving only the questionable e-mail for you to review. Filters only need be setup once and they are in place until you delete them. Get your filters tightly setup and you can literally find only e-mail from spammers are left in your inbox. One thing is clear about being online and e-mailing - it behooves you to become familiar and proficient with your tools. E-mail software being probably the most important. Check the HELP area or Web site of your e-mail software for further guidance on filters or rules. This is reading and skill building well worth the time when you realize how easily you can control your e-mail's organization moving forward. 3. Another use for your filters? As if filters are not already sounding like the best thing since sliced bread, you can use them to send certain e-mail right to the trash bypassing your inbox all together! You know, the e-mails for certain male enhancement products and adult sites - right to trash. Filters and rules can be used to not only send an e-mail to a certain folder by virtue of e-mail address, company or person's name, they can be configured to find certain adult or offensive terms when listed in the SUBJECT: or BODY of an e-mail message to you can send them right to trash on the download - gotta love it! 4. Back to your inbox... We now have filters in place that organize your e-mail on the download so all the e-mail you requested and or are expecting, is in their appropriate folders for you to read at your convenience. Now your inbox should only have the orphan e-mail with nowhere to go. After following the suggestions in #1 above, begin to review your e-mail. If you run into an e-mail that is from a new mailing list you've subscribed to and plan on getting regular e-mail from, stop right there and make a folder and filter to accommodate these future e-mail. Set up a filter to look for something specific to that e-mail (usually e-mail address works best) and moving forward, on the download, those e-mails will go right into their own folder. Do this for any e-mail topic or contact you plan to receive e-mail from on a regular basis. 5. Read and delete. Read your e-mail as time permits and then delete any e-mail that doesn't have content worth keeping for future reference. Then, empty your trash daily. Loads of e-mail files use a ton of your system's resources. Not keeping copies of e-mail you really will never need in the future helps remove the clutter and drain on system resources. 6. When reading your e-mail you can prioritize when you want to address them. Many e-mail programs allow you to label e-mail by color when viewing a particular folder. For example you could have labels that at a glance tell you how you have prioritized your tasks. Say, red for urgent, blue for later, yellow for maybe. By opening that specific e-mail box you know, at a glance, which e-mail you have set to address right away and which you can get to as time permits. 7. Empty your trash daily but before emptying your trash, you want to be sure to take a quick look-see just in case any of your filters inadvertently picked up on some terms that were included in e-mail that you possibly didn't want to trash. This happens all the time! A quick once-over before deleting your trash will ensure legitimate e-mail you do want to see didn't get lost in the shuffle. 8. Create a folder called Follow-Up, Interesting or To Do. This is where you will file some of the e-mail from your inbox that peaked your interest that you would like to review in more detail but just don't have the time. Then, when time permits you can go to that folder and check into the e-mails worth keeping. Once you review them, though, either send them to another folder for keeps or send them to trash. 9. To avoid e-mail backup, be sure your inbox is cleared each day. Move e-mail to trash, a specific folder or your "To Do" folder, and then empty the trash. If e-mail is older than 90 days in your "To Do" folder - send them off to trash as most likely the information or offer is no longer current. By doing so each day, you keep your inbox clear and your e-mail much more organized. 10. What about all these folders? Have as many folders as you need to be organized and call them whatever will intuitively work for you with a glance. This system is different and unique to each and every user - make sure you use terms and a system that works for you. The above 10 tips when practiced daily will make the world of difference in keeping your inbox organized and clutter free. Just a bit of discipline is all it takes to be on the road to less time spent dealing with e-mail which frees you up to do other important things... like responding to e-mail. About the Author:
MORE RESOURCES: Figure comes as rift opens between Northern Ireland Office and MoD over how to deal with historical accusations As many as 200 former members of the British security forces are under official investigation for alleged criminal actions during the Troubles as a rift opens up between the Northern Ireland Office and the Ministry of Defence over how to deal with historical accusations. There are at least three prosecutions against British soldiers under way. A former Parachute Regiment lance-corporal, identified only so far as “Soldier F”, is due to stand trial for murder and attempted murder for his role in the 1972 Bloody Sunday killings. Altogether, it is understood that between 150 and 200 former soldiers and police are under investigation for alleged actions taken during the Troubles. 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The administration had opened up almost all US waters to companies seeking to drill oil or gas deposits but this expansion has been halted due to a legal setback, according to David Bernhardt, the interior secretary. Continue reading...Official cites difficulty of identifying victims as reason for revision Sri Lankan authorities have revised the death toll from Easter Sunday’s string of bombings down to 253 people from the previous estimate of 359. The country’s director general for health services issued the correction on Thursday, citing the difficulty of identifying victims due to the nature of the bombings, some of which took place in closely confined spaces and left some bodies in pieces. Continue reading...Top watchdog promises to force change following Cambridge Analytica scandal as New York announces new investigation Facebook broke Canadian privacy laws when it collected the information of some 600,000 citizens, a top watchdog in the country said on Thursday, pledging to seek a court order to force the social media company to change its practices. Canada’s privacy commissioner, Daniel Therrien, made his comments while releasing the results of an investigation, opened a year ago, into a data sharing scandal involving Facebook and the now-defunct British political consulting firm Cambridge Analytica. Continue reading...Company beat sales and profit expectations to join Apple and Amazon in prestigious club Microsoft has become the third publicly listed US company, after Apple and Amazon, to boast a market value of more than $1tn after bumper quarterly results boosted its share price. The company beat sales and profits expectations in the three months to 31 March, thanks in part to its cloud computing business, which signed up major corporate clients over the period. Continue reading...US official who was sent to retrieve Warmbier signed an agreement to pay the surprise invoice, the Washington Post reports The United States was handed a $2m bill from North Korea for the hospital care of American Otto Warmbier, who died soon after his release back to the US in a comatose state in 2017, after being detained for 17 months. Acting on instructions passed down from Donald Trump, the main US official who was sent to North Korea to bring Warmbier back to the US signed an agreement to pay the surprise invoice he was handed by Pyongyang, according to the Washington Post on Thursday, which cited two anonymous sources familiar with the situation. Continue reading...Daniel Craig’s swansong as 007 will see the return of Léa Seydoux, as well as previously-confirmed Rami Malek Fresh details of plot and cast for the 25th James Bond film have been revealed at an official launch at Ian Fleming’s villa in Jamaica. With the sea in the background, a platter of pears and papaya in front, Bond producers Barbara Broccoli and Michael G Wilson as well as new director Cary Fukunaga told radio presenter Clara Amfo that the new film opens with Bond relaxing in “his spiritual home”. “Bond is not on active service,” said Broccoli. “He’s enjoying himself in Jamaica.” The trio confirmed that MI6 regulars Ralph Fiennes (who took over from Judi Dench as M after 2012’s Skyfall), Naomie Harris (as Moneypenny), Jeffrey Wright (Felix Leiter), Rory Kinnear (as Bill Tanner) and Ben Whishaw (as Q) will return, alongside Léa Seydoux, who played psychologist Madeleine Swann in 2015’s Spectre. Continue reading...A tiny nook for an urn can cost up to £180,000. With 200,000 sets of ashes waiting for a resting place, the city is running out of options “Per square foot, it has become more expensive to house the dead than the living,” says Kwok Hoi Pong, chairman of the Hong Kong Funeral Business Association. “A niche for an urn in a private columbarium in the best position can cost up to HK$1.8m. This is the phenomenon in Hong Kong.” A ground burial plot can cost anywhere between HK$3m (£300,000) and HK$5m, but in the city’s congested cemeteries, vacancies rarely become available. Land is so scarce that 90% of the 48,000 people a year who die in Hong Kong are cremated. But increasingly finding the space even to store ashes is becoming nigh on impossible. Continue reading...Think you know Chicago from Saint-Tropez? It’s harder than it looks Which city is this? Chicago Saint-Tropez Malaga Gold Coast Which city is this? Milan Barcelona Coventry Cologne Which city is this? Istanbul Cairo Manchester Marrakech Which city is this? Genoa Athens Hong Kong Palermo Which city is this? Venice Atlantic City Blackpool Nice Which city is this? Turin Tallinn Tehran Toledo Which city is this? Brussels Kolkata Birmingham Detroit Which city is this? Turin Trieste Berlin St Petersburg Which city is this? Copenhagen Amsterdam Stockholm Hamburg Which city is this? Antwerp Liverpool Lille Belfast Which city is this? Budapest Dubrovnik Vienna Barcelona Which city is this? Bratislava Bonn Baku Boston Which city is this? Tripoli Gibraltar Marseille Singapore 13 and above. Well done! You deserve a trip 12 and above. Well done 11 and above. Well done 10 and above. Well done 9 and above. Pretty good 8 and above. Pretty good 7 and above. Pretty good 6 and above. Not bad 2 and above. Oh dear, you need a holiday 5 and above. Not bad 3 and above. Oh dear, you need a holiday 1 and above. Oh dear, you need a holiday 4 and above. Not bad 0 and above. Oh dear, you need a holiday Follow Guardian Cities on Twitter, Facebook and Instagram to join the discussion, catch up on our best stories or sign up for our weekly newsletter Continue reading...With teenage girls a particular target of street harassment, Farah Benis is on a mission to document incidents and raise awareness CatcallsofLdn is an Instagram account that raises awareness about street harassment using chalk art. Inspired by and working with @catcallsofnyc, founder Farah Benis collects submissions from the public then chalks them onto the pavement in the place where they happened. The hope is that chalking, documenting and sharing images of the words will help to raise awareness of street harassment and ultimately prevent it. 72% of submissions are from under 17-year-olds, 60% of those were wearing school uniforms and 100% of the perpetrators were adult men Continue reading...Photographer Zhang Kechun travelled across China to document how urbanisation is reshaping the country’s natural landscapes. The often dreamlike images of his series Between the Mountains and Water depict tiny figures dwarfed by the immense scale of China’s economic development Continue reading...The star of Hannibal, The Hunt and new film Arctic doubts frank conversation is possible in the wake of #MeToo. But is he really also sceptical about climate change? Dogme 95, the notorious Danish DIY film movement that launched the career of – among others – Lars Von Trier, has been called a lot of things. “Revolutionary”, “amateur porn”, “shit” (the last one yelled by the critic Mark Kermode at a Cannes screening of Von Trier’s The Idiots). With its 10-point manifesto targeting “decadent film-making”, wobbly-cam aesthetic and tendency towards nudity, violence and cruelty, it has inspired rapture and revulsion in equal measure. Though not everyone, it seems, had such a visceral reaction. “To be frank, I just thought it was silly,” says Mads Mikkelsen. “Sitting down and writing down 10 commandments of how to approach film-making? ‘The story is important’ – no shit, Sherlock! Seriously? Do you have to write that down? Was it not important before you wrote it down? All these things were common fucking sense to me. Continue reading...Conservatives have launched inquiry into alleged racist incidents in local party Portsmouth’s major political parties are struggling to contain claims they have racially discriminated against local minority ethnic council candidates. The Conservatives have launched an inquiry into alleged racist incidents in the local party. A leaked letter shows a former council candidate for the party has claimed he was marginalised, bullied and racially abused. Continue reading...Khalifa Haftar’s foreign backers have egged him on – and civilians are paying the price The warlord Khalifa Haftar, who controls eastern Libya, has never disguised his ambitions. Once one of Muammar Gaddafi’s generals, he returned from exile in the US when the dictator fell in 2011, attempted to launch a coup three years later, repeatedly declared his intention to take Tripoli and has said that his country may not be ready for democracy. So the professions of shock from his backers when he mounted his assault on the western capital, held by the internationally recognised Government of National Accord, cannot be treated with great seriousness. The only real surprise about his advance was its timing. By moving while the UN secretary-general was in the country, to discuss arrangements for a UN-organised conference intended to lead to elections, he destroyed muted hopes of a political solution and underscored his already evident contempt for the process. As the prime minister, Fayez al-Sarraj, complained, the response of many supposed allies was silence. Continue reading...A hotel room theft, blackmail and a gym brawl are among the accusations thrown in a very public falling out between two athletics greats who were once friends A sedate Wednesday morning press conference for this weekend’s London marathon appeared to be over when Mo Farah suddenly raised his hand and began to speak. Clearly Britain’s four-time Olympic champion had something to get off his chest. “Training has gone well, and everything else,” he said, “but there was a slight problem with my hotel in Ethiopia.” Continue reading...Hill said ‘I will be satisfied when I know there is real change’ after former vice-president’s campaign said he spoke to her
Charlottesville was a main focus in Joe Biden’s video announcing his run for president. It’s the first word he utters on camera, and the video features footage from the right-wing marches that took place in Charlottesville in 2017. The core values of this nation… our standing in the world… our very democracy...everything that has made America -- America --is at stake. That’s why today I’m announcing my candidacy for President of the United States. #Joe2020 https://t.co/jzaQbyTEz3 “But I wasn’t surprised,” Bro, co-founder of the Heather Heyer Foundation set up in her daughter’s memory, told The Daily Beast. “Most people do that sort of thing. They capitalize on whatever situation is handy. He didn’t reach out to me, and didn’t mention her by name specifically, and he probably knew we don’t endorse candidates.”
In yet another instance of men telephoning women in performative but ultimately empty gestures, Twitter CEO Jack Dorsey reportedly called Congresswoman Ilhan Omar regarding a tweet that President Trump broadcasted to his millions of followers that sparked a spike in death threats to the freshman lawmaker. The Washington Post is reporting that in the phone call, Dorsey “stood by the company’s decision”: Omar pressed Dorsey to explain why Twitter didn’t remove Trump’s tweet outright, according to a person familiar with the conversation who spoke on condition of anonymity because the call was private. Dorsey said that the president’s tweet didn’t violate the company’s rules, a second person from Twitter confirmed. Dorsey also pointed to the fact that the tweet and video already had been viewed and shared far beyond the site, one of the sources said. But the Twitter executive did tell Omar that the tech giant needed to do a better job generally in removing hate and harassment from the site, according to the two people familiar with the call. Continue reading...Campaigners react strongly to Brazilian president saying he was opposed to gay tourism Brazil’s far-right president, the self-declared homophobe Jair Bolsonaro, has been accused of inciting hatred towards LGBT people after declaring the South American country should not become a “gay tourism paradise”. “If you want to come here and have sex with a woman, go for your life,” Bolsonaro reportedly told journalists in the capital, Brasília. “But we can’t let this place become known as a gay tourism paradise. Brazil can’t be a country of the gay world, of gay tourism. We have families,” Bolsonaro added, according to the Brazilian magazine Exame. Continue reading...Environmentalists say Beijing is exporting a highly polluting model of growth China will host a trillion-dollar investment summit this weekend amid rising concerns that its funding of overseas coal projects could swamp efforts to keep global warming to less than 1.5C. The Belt and Road forum, which opens on Friday in Beijing, has been billed by climate campaigners as a pivotal moment that will determine whether China uses its vast financial weight to nudge the world towards renewable energy or continues to promote expansion by its fossil fuel companies. Continue reading...Former WA premier Colin Barnett cites businessman’s ‘appalling’ record while Shorten rebuffs the Greens on climate policy. Follow the day’s news live
Labor’s Tony Burke spoke to Virginia Haussegger this morning. He also categorically denied Labor was doing any deals with Clive Palmer for how to vote cards. That story entirely wrong...The concept that someone was commissioned from the union movement to negotiate on behalf of the Labor Party is wrong... I spoke to some people this morning to confirm whether or not it was accurate and it’s wrong. We’re talking about somebody who ripped off his workers and who ended up costing the taxpayer $70 million. When Bill Shorten said this election would be a referendum on wages, Scott Morrison has just walked straight into that by supporting someone who ripped off workers and then sent the bill to the taxpayer.
Back to Katharine Murphy’s report on Malcolm Turnbull’s speech: Turnbull revisited one of the last decisions he took as prime minister before being deposed by colleagues last August. He said cabinet’s national security committee had banned high-risk vendors from Australian 5G networks. That decision was taken amid the leadership tensions that culminated in the conservative-led move against him. Continue reading...Arrests and prosecutions remain thin on the ground despite 62% rise in reports of suspected labour exploitation More than 7,100 suspected victims of modern slavery were identified across the UK in 2018, with Romanian nationals comprising the largest victim group, according to a national helpline. Labour exploitation – the majority of which was identified in car washes, beauty parlours, construction sites, hotels and on farms – accounted for the largest number of suspected modern slavery cases, with London the location for the highest number of suspected victims (1,477), found the helpline’s second annual assessment, published on Thursday. Continue reading...Up to 600 flights expected daily as largest service of its kind in the world targets country’s remote areas Twelve million people in Ghana are set to benefit from the launch of the world’s largest drone medical delivery service. Up to 600 drone flights will be made each day, delivering vaccines, blood supplies and life-saving medicines to 2,000 health centres in remote areas around the country. Continue reading...In Mozambique, where many people rely on crops to live, Idai’s impact on two key agricultural areas has been devastating Marie Jose stares out at her field of broken maize stalks, the cobs yellow and mouldy from days of excessive water followed by weeks of extreme sun. She should have harvested them last month, but Cyclone Idai struck her village in Buzi district, in central Mozambique, and destroyed them all. She is still dealing with the trauma of losing her grandparents and niece to the tropical storm. “They couldn’t hold on in the trees where we were sitting and the wind pushed them into the water,” she says. Their bodies are still missing. Continue reading...Toxins from old computers, fridges and other electronic goods are polluting chicken eggs in an area where 80,000 people live Some of the most hazardous chemicals on Earth are entering the food chain in Ghana from illegally disposed electronic waste coming from Europe. According to a new report by two environmental groups tracking the disposal of e-waste, chicken eggs from the Agbogbloshie slum in Ghana’s capital, Accra – where residents break up waste to recover metals – contain dangerous levels of dioxins and polychlorinated biphenyls (PCBs), among other harmful substances. Continue reading...Campaigners move to end misconceptions about emergency contraception in country where morning-after pill is outlawed A pioneering grassroots campaign to legalise emergency contraception is launched in Honduras this week amid ongoing false claims by church leaders, senior doctors and conservative politicians that the medication causes abortions, infertility and cancer. Honduras is the only country in Latin America where emergency contraception is banned, forcing desperate women, including rape victims, to buy expensive and unregulated contraband pills on the black market. Continue reading...Well-educated and wealthy, new details emerge about the nine suicide bombers According to Sri Lanka’s defence minister, Ruwan Wijewardene, there were nine suicide bombers in total – mostly well-educated and from wealthy families. Eight have been identified and one of them was a woman, he said, though Sri Lankan authorities have refused to officially name any of the attackers yet. One of the attackers is said to be Abdul Lathief Jameel Mohamed, who studied aerospace engineering at Kingston University in London from 2006 to 2007. Continue reading...Preventing Iran’s oil from reaching the market will raise oil prices and US business costs The past two and a bit years have shown that it is naive to expect Donald Trump’s strategic and economic policies to demonstrate coherence. Even so, the lack of joined-up thinking in the decision to end the waiver against sanctions from nations that buy oil from Iran takes some beating. Related: US toughens stance on Iran, ending exemptions from oil sanctions Continue reading...Local group National Towheed Jamaat would have needed help to mount such a complex operation Three days after the bombings of churches and luxury hotels that killed over 300 people in Sri Lanka, Islamic State has claimed responsibility for the atrocity. The claim was not unexpected. The bombings – multiple suicide attacks designed to cause mass casualties among Christian worshippers on Easter Sunday and among tourists too – had all the hallmarks of an Isis attack. The group needs to prove its capability and relevance after suffering defeat in its core heartland in Syria and Iraq. It still commands support among a network of sympathisers across the Islamic world. It had the motives and the means. Continue reading...As many challenges await as for leader he played on TV but with no certainty of a happy ending After a campaign of stunts, japes and viral videos, things now get serious for Volodymyr Zelenskiy. Related: Zelenskiy’s victory in Ukraine was extraordinary. But now he faces a real test | Katya Gorchinskaya Continue reading...CCTV video shows two suspected attackers in Sri Lanka's Easter Sunday bombings carrying backpacks into the Shangri-La hotel in the capital, Colombo, before the blast. The bombings, which killed 359 people and injured 500, shattered the relative calm that has existed in Buddhist-majority Sri Lanka over the past decade and raised fears of a return to sectarian violence. Continue reading...Barack Obama's former vice-president has entered the race for the 2020 Democratic presidential nomination. It is his third presidential campaign – after two unsuccessful attempts at earning the nomination in 1988 and 2008. He joins a crowded and diverse field. If successful, the 76-year-old would become the oldest person to be elected president in US history Continue reading...Two Florida sheriff's deputies have been suspended after a video showed them pepper-spraying and punching a 15-year-old black student. The video, which was widely shared on social media last week, shows the two officers slamming Delucca Rolle to the ground and smashing his face into the concrete several times. Rolle’s family say he was picking up a cellphone that a classmate had dropped when one officer pepper-sprayed and jumped on him Continue reading...Kim Jong-un has arrived in Vladivostok by train before talks with the Russian president, Vladimir Putin. Kim is expected to seek Russian support over western sanctions and his negotiations with the US over North Korea's nuclear programme Continue reading...The North Korean leader arrived in Russia by train on Wednesday, a day before his much-anticipated summit with President Vladimir Putin Continue reading...New footage has emerged appearing to show a suspected suicide bomber entering St Sebastian's church in Negombo. The subsequent explosion was the deadliest of the series of coordinated bombings in Sri Lanka on Easter Sunday, killing more than 50 people. The footage was broadcast widely on Sri Lankan news channels
The Massachusetts congressman Seth Moulton has become the 19th person to declare their intention to seek the Democratic presidential nomination. Watch the decorated Marine Corps veteran talk about his fame in Iraq, his attempt to stop Nancy Pelosi's re-election as House Speaker and what makes him stand out in a crowded Democratic field Continue reading... |
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