Management, Balance & Time - 10 Tips for Managing Overwhelm in your Business


How many of us have been in a position where we have more to do than can realistically fit into one day, or week. So we spend all of our time feeling rushed, being rushed, and wondering how on earth we are going to manage. If you are having that feeling of overwhelm in your business, it's time to take stock of what's going on.

How well you manage yourself and the time you have, is crucial to your success. Wasted time equals lost opportunities. Lost opportunities equal lost business and profits.

Time can't be "saved" - it's an impossibility. You can't find more of it - it's a fixed commodity. You can only manage your activities as time passes. So how are you spending the 60 seconds in each minute - the 60 minutes in each hour - the 1,440 minutes in each day?

What you need is to achieve is working on your top priorities in the most effective way. Here are 10 great strategies for doing just that.

Lesson 1: Prioritize

Aside from just listing what needs to be done, rank them from most important to least important. And then complete them in that order. Too often we start with the easy stuff or the quick stuff, regardless of how important it is. Look at the list of things that need to be done. Hi-light the activities that you could put on hold if you had to. How much time could you free up if you put some of those activities on hold?

Be realistic about the number of priorities you have. Most of the activities we are involved in are things we want to do. The problem with overwhelm is that there are many more things we want to do, than we physically have time for. So create some space by telling yourself that you are just putting some activities on hold for now. You are not giving them up forever, but you are giving yourself permission to put some activities on hold - so you can focus on the most important priorities. This may force you to make some tough choices - but it's a pretty empowering thing to do.|

Lesson 2: Be ruthless with e-mail

What a productivity killer email can be if misused. Use a private email address for clients and customers. Get everything else sent to a generic or alternate email address. That way you can deal with your client issues first, and the rest when you have time.

Only respond to your emails at set times during the day. I personally do emails first thing in the morning, and between 2 and 3pm each day. There's no need to respond the instant that you receive an email. This approach simply means you get interrupted all the time, and your productivity remains low.

Lesson 3: Restrict your use of the telephone

Try to devote a certain time of the day to both return and originate phone calls. Carrying a mobile telephone makes us feel as though we've got to be "connected" at all times - but this is just plain crazy. And just because someone calls us doesn't mean we have to answer immediately. Some people I now work extremely effectively by restricting calls to two periods during the day - one period in the morning to make all their calls, and another in the afternoon to return calls and to followup. At all other times, voicemail takes any messages. This may not work for your business, but the idea of not answering the telephone unless it is at a good time for you can really help you with the continuity of your work

Lesson 4: If you don't have time for something, just say so

There is no need to listen politely if you've already decided the conversation is not of interest. Simply say - "I am sorry to interrupt you, but I don't have time for this right now." Yes it's direct, but then you are not sitting there feeling frustrated about the time you are wasting.

Lesson 5: Limit your availability

This is one of the keys to beating overwork. Unexpected and unplanned interruptions and distractions can "steal" your day. An "open door" policy is fine, but not if it has a negative impact on productivity and profitability. Actually schedule time when you can't be interrupted, and let everyone know about it. During that time you don't answer emails, you don't answer the phone and you don't talk to others - you just do whatever it is you've got to do - no interruptions.

Lesson 6: Protect your productive time

Each of us knows if we are a morning person or a night owl. We know if our peak productivity times are at 7 am or at 11pm. So make sure you are free and uninterrupted at those times. Try and make this time just for you and devote the activities that need your brain the most at the times you are most productive.

Lesson 7: Plan your day the night before

I know - you've heard it before. But spending 5 minutes at the end of the day preparing for the next day helps to orient you in advance and mentally sets you up. So when you get up in the morning, you're ready to go!

Do whatever works for you - make lists of activities, check your calendar, enter tasks into your electronic task list, schedule a couple of uninterrupted hours in your diary, tidy away your papers and get tomorrow's ones ready to go. Do whatever you need to to feel comfortable about the next day's work.

Lesson 8: Don't get buried by paper

When possible, try to "touch" each piece of paper only once. File it, act on it or toss it! (Periodically, every quarter, purge your files. If you haven't touched it in 3 months, you probably never will...so toss it!). As the saying goes: "Do it, ditch it, or delegate it!"

Lesson 9: Group your appointments

If you have several appointments or errands, try to group them all in the same day so that all of your external travel and time is scheduled for one or two days in the week. That leaves you 3 full days in the office without the need to go out for meetings.

Lesson 10: Confirm appointments

Never assume that your 1 o'clock is on! The realization that you've been "stood up" is both frustrating and irritating. A simple phone call or e-mail message, saves time, energy and anxiety.

Management expert Peter Drucker, once declared, "Time is the scarcest resource." Time really isn't scarce, it's uniform and constant. However, your ability to manage it is crucial to your success. If you can't get this part right, you may not need to not worry about cash management!

Megan Tough - published writer, coach, facilitator and speaker - works with people to create outstandingly satisfying and truly successful professional lives. Make more money - have more fun! To learn more and to sign up for more FREE tips and articles like these, visit www.megantough.com">http://www.megantough.com


MORE RESOURCES:

Joint statement from UK, France and Germany says Riyadh needs to urgently clarify what happened to journalist

The UK, France and Germany have pressed Saudi Arabia to provide facts for its account of what happened to the journalist Jamal Khashoggi, as ministers from western governments lined up to reject the official line from Riyadh.

After two weeks of denials that the kingdom was involved in Khashoggi’s disappearance on 2 October, late on Friday the Saudi regime said he had died in a fistfight inside its consulate in Istanbul.

Continue reading...

Donald Trump was being “playful” when he praised a Montana congressman who assaulted a Guardian reporter, said a Republican senator whose new book sets out to “heal” America’s glaring political divide.

Related: 'He's my guy': Donald Trump praises Gianforte for assault on Guardian reporter

Continue reading...

Use alongside traditional treatment in advanced cases ‘could benefit 3,000 men in UK’

Radiotherapy could increase the chances of survival for thousands of men with prostate cancer that has already spread by the time they are diagnosed, new research suggests.

Prostate cancer is the most common cancer to affect men in the UK. About 47,000 are diagnosed every year and around 11,500 die. Significant numbers of men are not diagnosed until the cancer has spread, which reduces their chances of survival.

Continue reading...

Mayoral candidate says push for independence has left Catalonia looking inward

Manuel Valls has warned that the Catalan independence movement’s “failed” attempts to bring about a sovereign republic have left the region frustrated and divided, hindering efforts to develop Barcelona as “a great European capital”.

The former French prime minister, who is hoping to become Barcelona’s mayor in next year’s municipal elections, said the push for independence had caused deep divisions and left Catalonia looking inwards rather than outwards.

Continue reading...

Deputy foreign minister insists Moscow has strictly observed missile treaty signed in 1987

Senior Russian officials have lashed out at the United States after Donald Trump announced his intention to withdraw from an arms control treaty.

The intermediate-range nuclear forces (INF) treaty, signed in 1987, has historically kept nuclear missiles out of Europe. The US president has accused Russia of violating the treaty first and told reporters on Saturday that the US would “have to develop those weapons” in response.

Continue reading...

MS diagnosis came in August but Hollywood star has lived with symptoms for years

The American actor Selma Blair has been praised for speaking candidly about having multiple sclerosis (MS).

In an Instagram post the 46-year-old Cruel Intentions star said she had been officially diagnosed in August but had experienced symptoms for years.

Continue reading...

Thousands of migrants abandon legal crossing in bid to reach the United States

About 2,000 Central Americans trying to reach the US in a “migrant caravan” have swam or rafted across a river separating Guatemala from Mexico, defying Mexican efforts to stop them at the border.

The refugees, who said they gave up trying to enter Mexico legally because the asylum application process was too slow, gathered on Saturday at a park in the border city of Ciudad Hidalgo. They voted by a show of hands to continue north en masse, then marched to the bridge crossing the Suchiate River and urged those still on it to join them.

Continue reading...

‘Now is time to play for the team,’ minister says as speculation about PM’s leadership continues

A party at war: could Brexit split spell end of the Tories?

Dominic Raab has conceded that Conservative backbenchers have become jittery about the status of the Brexit negotiations but insisted “now is the time to play for the team” as speculation about Theresa May’s leadership continues.

The Brexit secretary said the Tories needed to hold their nerve after weekend reports that hostile backbench MPs would try to force a leadership challenge. Forty-eight MPs are needed to force a vote of confidence in the prime minister.

Continue reading...

More than 170 people injured after Puyuma express service came off tracks on a bend

Eighteen have been killed and 171 injured in Taiwan after an express train derailed on a popular weekend route, officials said.

The Puyuma service was carrying more than 366 passengers from a suburb of Taipei toward Taitung, a city on Taiwan’s south-east coast, when it came off the tracks at a curve at about 4.50pm local time.

Continue reading...

Explanation sought for concentration of cases in Loire-Atlantique, Ain and Brittany

France’s health minister has announced a new investigation into the births of several babies with upper limb defects in various parts of the country in recent years, saying it was “unacceptable” no cause had been found.

Agnès Buzyn said she and her environment counterpart, François de Rugy, had decided to look more closely at what caused 14 babies to be born with stunted or missing arms since 2007, two weeks after health authorities said they had failed to find an explanation.

Continue reading...

Manhattan’s skyline is the most famous in the world. Its horizon has been interrupted by verticals from the first 10-storey office buildings in the late 1800s, and will only continue to rise higher

Continue reading...

The controversial Peace Bridge is now one of the most-used walking and cycling routes in Calgary. The councillor behind it reveals the project’s stormy process

“The level of hatred directed towards that piece of infrastructure was out of proportion with the cost,” says Druh Farrell as she recalls the stormy process leading to the construction of Santiago Calatrava’s pedestrian and cycling Peace Bridge in Calgary. “It was an incredibly painful process. It became so intense.”

The celebrated Spanish architect was brought in to address a complicated brief. The crossing – connecting downtown to the northern river pathway and the community of Sunnyside – had to completely span the Bow River, while being flat enough to avoid obstructing a nearby helicopter-landing area.

Continue reading...

Carlos Marchand photographs basketball hoops in Queens, New York City, as a way of framing suburbia

Continue reading...

Santa Maria Tonantzintla was set to be one of Mexico’s first smart cities – but residents saw it as an attempt to westernise their town and leave tradition behind

Lupita Tecual Porquillo had heard a rumour that the plaza was going to be “remodelled”. The 51-year-old grocery store owner lives around the corner from the centre of Santa Maria Tonantzintla, a sleepy town in the state of Puebla, about three hours from Mexico City. She assumed “remodelling” meant repairing the plaza’s centuries-old cobblestone pavement.

In November 2017, heavy machinery arrived to tear out the characteristic cobblestones and replace them with smooth, uniform stone tiles. On 11 January, Tecual Porquillo discovered the municipality had also knocked down the clock tower and stucco bridge – both beloved landmarks in the central plaza.

Continue reading...

After days of denial, Saudi Arabia has now said that the writer Jamal Khashoggi died in a ‘fist fight’ at its Istanbul consulate. Martin Chulov pieces together events surrounding this death and the investigation, and links to Riyadh’s controversial crown prince

The Saudi Arabian consulate in Istanbul is a homely looking place, much smaller than it seems, nestled into a quiet suburban street, and painted pastel yellow. Were it not for a giant steel door and a green flag flying on the roof – both sporting two large swords – it could easily be an Ottoman-era cottage like many nearby.

Police barriers to the left of the building mark a point where visitors gather before being allowed through to apply for visas or tend to official business. On 2 October one Saudi citizen, Jamal Khashoggi, stood at the fence line, pondering his next move. Khashoggi needed to deal with paperwork that proved he had the legal right to marry the woman nervously standing with him that day, his new Turkish fiancee, Hatice Cengiz. He paced the barricade for around 20 minutes, removed his two phones from his blazer and gave them to Cengiz. “Wish me luck,” Khashoggi said. “This will be a birthday present,” she replied.

Continue reading...

Workers on Beatrice project in Scotland include unregulated migrants on under £5 an hour

Among workers hired to build the £2.6bn Beatrice offshore windfarm in Scotland are unregulated migrants paid a fraction of the UK minimum wage, the Guardian can reveal.

Offshore windfarming is one of the UK’s biggest growth industries, hailed by both the Conservatives and Labour as a priority for investment that will create thousands of jobs while also producing clean energy.

Continue reading...

Crime rates | Jamal Khashoggi | Toilet goldfish | Female guitarists

It cannot be a coincidence that the rates of homicide, burglary and attacks on women are at the highest rate in 10 years (Report, 19 October). The Tory government’s austerity measures must be a major contributory factor, plus their general uncaring attitude, while their whole focus is on Brexit, itself a gnawing anti-social business that is draining millions from the coffers. Such a depressing state of affairs.
Catherine Roome
Staplehurst, Kent

• Re Jamal Khashoggi (Report, 20 October), if this is what the House of Saud does in its embassies, what are they doing in their prisons?
Joseph Wood
Cork, Ireland

Continue reading...

At least 33 countries ignored International Criminal Court’s warrants for arrest of Omar al-Bashir, say lawyers

Sudanese president Omar al-Bashir has been travelling freely around the world despite an eight-year-old international warrant for his arrest on charges of war crimes and genocide, human rights lawyers have found.

A project to document the travels of Bashir has called in question a key component in international law after repeated failures to arrest him.

Continue reading...

As of Sunday evening, Phelps was more than 1,600 votes ahead of the Liberal candidate, Dave Sharma

The high-profile independent Kerryn Phelps remains on track to take the seat of Wentworth from the Liberals after jubilant scenes on Saturday night gave way to a rollercoaster ride in the count on Sunday.

As of Sunday evening, Phelps was more than 1,600 votes ahead of the Liberal candidate, Dave Sharma. Earlier in the day the gap between the two dropped to 884 votes as postal votes strongly favoured Sharma.

Continue reading...

Physical and sexual violence against women is commonplace in Tajikistan, but a project designed to address the issue has produced remarkable results

• All photographs by Anisa Sabiri for the Guardian

The scheme ending abuse against women in Tajikistan

Continue reading...

For 22 years, Rano Mahmurodova was violently abused by her husband. A groundbreaking new project changed everything

Women in Tajikistan get a new lease of life – in pictures

The change in behaviour of Rano Mahmurodova’s husband was nothing short of a “miracle”.

Married at 18, the 42-year-old had spent more than two decades being physically and verbally assaulted by her husband, who was fuelled by drink, drugs and unemployment.

Continue reading...

The development secretary was dramatically interrupted while addressing delegates at a conference on sexual abuse in the aid sector when Alexia Pepper De Caires, a charity whistleblower and former Save the Children employee, strode on to the stage

Continue reading...

Development secretary allows demonstrator to address audience at event called in response to Oxfam scandal

Penny Mordaunt was dramatically confronted on stage by a protester who accused her of failing to give women a voice at a conference on sex abuse in the aid sector.

Alexia Pepper De Caires, a whistleblower and former Save the Children employee, approached the minister while she was delivering her speech in London on Thursday.

Continue reading...

It’s not just arms sales and business contacts, Trump needs Saudi Arabia to boost oil production when Iran sanctions kick in and to fund US plans for Syria

The murder of Saudi dissident journalist Jamal Khashoggi has come at time when the Trump administration is at its most dependent on Riyadh for the success of both its foreign and domestic policies.

Related: Saudi Arabia admits Khashoggi killed but claims he died in 'fistfight'

Continue reading...

Jamal Khashoggi’s death leaves the crown prince’s reputation in the west in tatters, however much Trump says otherwise

This is where truth and realpolitik collide. Saudi Arabia’s belated, incomplete and highly tendentious explanation for the death of Jamal Khashoggi is barely credible, and will certainly be dismissed by critics of the Saudi regime and by the journalist’s friends and supporters as an ugly fabrication or, at the very least, a gross distortion of the facts.

But for western governments, first and foremost the US, the statement in the early hours of Saturday from Riyadh claiming that Khashoggi was unintentionally killed in a “fist fight” offers a possible way out of a diplomatic crisis that has threatened to disrupt, or even destroy, a political, security and financial relationship they regard as vital to their national interests.

Continue reading...

A recent poll found Trump voters think men are one of the most persecuted groups in the US. Really?

The Week in Patriarchy is a weekly roundup of what’s happening in the world of feminism and sexism. If you’re not already receiving it by email, make sure to subscribe.

Continue reading...

Few believe the Saudis’ explanation. The question is whether they pretend to do so

“Here’s the smell of blood still. Not all the sweet perfumes of Arabia will sweeten this hand,” bewails Lady Macbeth as she confronts her guilt. And so with the leaders of the Saudi Arabian court as they seek to wash their hands of the murder of Jamal Khashoggi by pinning the blame for his murder on a gang of senior intelligence officers.

Donald Trump has said the Saudi explanation of Khashoggi’s death in the Saudi consulate in Istanbul is credible and insisted sanctions will not be countenanced. It is a step forward for the Saudi court to admit the murder took place. There had been two weeks of denial, including by Crown Prince Mohammed bin Salman himself in an interview in Bloomberg.

Continue reading...

A man on a Ryanair plane has been filmed calling a woman sitting in the same row an 'ugly black bastard', and shouting 'don’t talk to me in a foreign language' when she spoke to him in English with a Jamaican accent. The airline, criticised for not removing the abusive passenger, has referred the incident to Essex police

Continue reading...

Speaking at Luke air force base in Arizona, the US president welcomed an admission from the Saudi government that Jamal Khashoggi was dead. He said that arrests of a number of high-ranking Saudi officials were 'good first steps' but he would prefer retribution would not include cancelling weapon contracts with the kingdom


Continue reading...

About 3,000 central American migrants have streamed over the international bridge from Guatemala into Mexico after breaking through metal gates at the border fence. Locals cheered and handed out bottles of water, while Guatemalan police officers stood to the side of the road and watched the migrants pass

Continue reading...

Dozens of people died in northern India when a train ploughed into a  group of people who had gathered to watch fireworks during a religious festival. The victims were standing on the tracks on the outskirts of Amritsar and did not hear the train approaching 

Continue reading...

The US president draws laughter at a Montana rally with advice to 'never wrestle' local Congressman Gianforte, who in 2017 assaulted a  Guardian reporter. 'Any guy that can do a body slam ... he's my guy,' says the US president. Trump’s comments mark the first time the president has openly and directly praised a violent act against a journalist on American soil. 

It comes in the wake of Trump’s refusal to condemn Saudi Arabia despite growing evidence its leader, crown prince Mohammed bin Salman, ordered the decapitation and dismemberment of the journalist and Saudi critic Jamal Khashoggi.

Continue reading...

The US president tells reporters that 'it certainly looks like' missing Saudi journalist Jamal Khashoggi is dead. Trump said his administration is still awaiting the results of a number of investigations into the journalist's disappearance after entering the Saudi consulate in Istanbul 

Continue reading...

Abdel Fatah al-Sisi sits upfront as the Russian president takes the wheel for a lap of a race track in the Black Sea resort of Sochi where the two have been holding talks

Continue reading...

odrnews.com ©